From an email I received today:

The draft agenda for the meeting on October 29 is as follows:

1. Welcome & Brief Introductions
2. Q&A on material in September or October Family Funnies (or any other topics)
3. Culling from the Music Library.  We are running out of space and new music continues to arrive.  What should we do?  (One approach to culling that is used by some other community radio stations is given below.)
4. Lunch of soup and salad (provided)

One common approach to culling CDs from the music library (to discuss) that we could use:

1. Move letters “A” – “C” Yellow, for example, downstairs (to shelves that will be built) and for the next month all programmers are invited to then  select any CDs that they feel we should keep and move them back upstairs.  Those CDs that remain downstairs are boxed up for storage or put up for sale at our music sale.
2. After the month has ended we move onto “D” – “F” for a month and so forth.  
3. Focus attention, at least at first, on the Blue and Yellow genres since they take up the greatest amount of space.
4. New music that programmers do not play during the first three months it is at the station (as recorded in Spinitron) are not filed in the main library but are instead boxed up with the unwanted old music.
5. Old music that is given to the station by a volunteer or listener is put in the library at the Music Director’s discretion.  Anything older than two years does not generally go into the library unless it is something of particular note that we do not have.  (For instance, we have no Talking Heads CDs and only one vinyl recording so we would probably put Talking Heads donations in the library.)